{"id":5295,"date":"2020-03-20T07:00:53","date_gmt":"2020-03-20T11:00:53","guid":{"rendered":"https:\/\/www.freelancinggig.com\/blog\/?p=5295"},"modified":"2020-03-19T20:49:41","modified_gmt":"2020-03-20T00:49:41","slug":"how-often-to-invoice-freelance-work","status":"publish","type":"post","link":"https:\/\/www.freelancinggig.com\/blog\/2020\/03\/20\/how-often-to-invoice-freelance-work\/","title":{"rendered":"How Often to Invoice Freelance Work?"},"content":{"rendered":"<p>Salary and bonus are two most important components for any full-time <a class=\"glossaryLink\" href=\"https:\/\/www.freelancinggig.com\/blog\/glossary\/employee\/\" data-gt-translate-attributes='[{\"attribute\":\"data-cmtooltip\", \"format\":\"html\"}]' tabindex=\"0\" role=\"link\">employee<\/a>. You may or may not work for money, but knowing how the remuneration works in your line of work is never a bad thing. For freelancers, payments and earnings are all about creating and sending invoices. So, how often to invoice <a href=\"https:\/\/www.freelancinggig.com\">freelance work<\/a>?<\/p>\n\n\n\n<p>To determine how often to invoice freelance\nwork, you need to look at three factors &#x2013; client&#x2019;s reputation, nature of\n<a class=\"glossaryLink\" href=\"https:\/\/www.freelancinggig.com\/blog\/glossary\/freelancing\/\" data-gt-translate-attributes='[{\"attribute\":\"data-cmtooltip\", \"format\":\"html\"}]' tabindex=\"0\" role=\"link\">freelancing<\/a> service provided, and order size (also known as contract value).<\/p>\n\n\n\n<p><strong>Determinant 1 &#x2013; Client&#x2019;s\nreputation<\/strong><\/p>\n\n\n\n<p>As a full-time employee, your primary task\nis to ensure that you continue to maintain (or keep) your job. As a freelancer,\nit is to ensure that you do not get scammed.<\/p>\n\n\n\n<p>Unlike full-time jobs where a salary is\nassured at the end of every month, freelancers have to fight hard to survive in\na dog-eat-dog world. <\/p>\n\n\n\n<p>The internet is full of individuals and\ngroups who have mastered the art of scamming freelancers and anyone aspiring to\nlive a better life by the means of freelancing. It&#x2019;s sad, but true nonetheless.<\/p>\n\n\n\n<p>And that&#x2019;s why when deciding how often to\ninvoice freelance work, the first factor you should consider is the client&#x2019;s\nreputation. When you are about to work with a new client, consider the\nfollowing questions &#x2013; <\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Does\nyour client have a reputation of paying freelancers on time?<\/li><li>Do\nthey maintain detailed records of their payments? <\/li><li>Are\nthey cooperative and understanding when negotiating contracts? <\/li><li>Do\nthey set <a class=\"glossaryLink\"  href=\"https:\/\/www.freelancinggig.com\/blog\/glossary\/abstract\/\"  data-gt-translate-attributes='[{\"attribute\":\"data-cmtooltip\", \"format\":\"html\"}]'  tabindex='0' role='link'>abstract<\/a> targets when it comes to getting work done? <\/li><li>Do\nthey try to avoid talking or discussing about payments?<\/li><\/ul>\n\n\n\n<p>Depending on how you answer those\nquestions, the answer to how often you should invoice freelance work could\nrange from (1) per milestone, or (2) per project.<\/p>\n\n\n\n<p>Simply put, if you do not have enough information about your <a href=\"https:\/\/www.freelancinggig.com\/blog\/2016\/09\/13\/top-10-ways-retain-freelance-clients\/\">client<\/a>, it is best to choose an invoicing frequency such that your losses would be minimal, if at all. Clients who are looking to merely scam inexperienced freelancers follow the specific pattern &#x2013; <\/p>\n\n\n\n<ol class=\"wp-block-list\"><li>They\npost a job offer that is far too good to be true; new freelancers are usually\nlured by this because they do not know what to expect and trust them easily.<\/li><li>The\nclient easily identifies an inexperienced, gullible freelancer and gives them a\nproject that qualifies one (or more) of the below mentioned criteria &#x2013; <ol><li>Project\nasks for 100% original samples, but doesn&#x2019;t mention what happens to them if\nfreelancer isn&#x2019;t awarded the contract<\/li><\/ol><ol><li>Project\ndoes NOT have any defined milestones for payment<\/li><\/ol><ol><li>Terms\nof payment are NOT mentioned or are unclear<\/li><\/ol><ol><li>Has\nirrational iterations (such as asking the freelancer to rewrite a whole part of\nan article for some nonsensical reason)<\/li><\/ol><\/li><li>The\nnew freelancer doesn&#x2019;t have any idea about how freelancing scams happen, so\nthey directly accept the contract and start working on the project.<\/li><li>The\nclient waits for the freelancer to complete the project and submit the file to\nthem. As soon as the freelancer submits the file (delivers the project), the\nclient uses the work (for example, publishes the article under their own name)\nand blocks the freelancer. <\/li><\/ol>\n\n\n\n<p>Additionally, some characteristics of\nscammer clients are &#x2013; <\/p>\n\n\n\n<ol class=\"wp-block-list\"><li>Delayed\nresponses unless they are telling you what they want from you <\/li><li>Vague,\nunclear replies about what exactly they are looking for in their project (using\nlines like &#x201C;do it like this&#x2026;&#x201D; or &#x201C;I want it to be the best&#x2026;&#x201D; or &#x201C;just make it\nbetter, I don&#x2019;t know how&#x2026;&#x201D;)<\/li><li>Rude\nbehaviour when asked about payments<\/li><li>Refusing\nto sign any contract <\/li><li>Refusing\nto pay up any amount upfront<\/li><li>Refusing\nto setup payment milestones<\/li><\/ol>\n\n\n\n<p>The list goes on. In short, they do not\ncare about the freelancer at all and will do whatever they can to exploit them\nto the last <a class=\"glossaryLink\"  href=\"https:\/\/www.freelancinggig.com\/blog\/glossary\/bit\/\"  data-gt-translate-attributes='[{\"attribute\":\"data-cmtooltip\", \"format\":\"html\"}]'  tabindex='0' role='link'>bit<\/a>.<\/p>\n\n\n\n<p>If you don&#x2019;t know anything about the\nclient, do the following &#x2013; <\/p>\n\n\n\n<ol class=\"wp-block-list\"><li>If the\nproject they are offering you is a small one (will not require much effort from\nyour side), DEMAND them to pay you as soon as the project is done.<\/li><li>If the\nproject they are offering you is a medium or big sized one (will require\nsustained efforts from your side), DEMAND them to pay you either &#x2013; <ol><li>Every\nX number of words (first payment at 1,000 words, second at 2,100 words, third\nat 3,200 words, and so on)<\/li><\/ol><ol><li>Every\nX number of iterations (first payment at 5 iterations, second payment at 9\niterations, and so on)<\/li><\/ol><ol><li>Every\nX % progress in the work (first payment at 5%, second at 15%, third at 35%,\netc.) <\/li><\/ol><\/li><\/ol>\n\n\n\n<p>The point here is to divide the payments\ninto blocks; this way, if they skip a payment, you can always abandon their\nproject. This is known as milestone-based invoicing. <\/p>\n\n\n\n<p>If they don&rsquo;t agree to any of this, <a class=\"glossaryLink\"  href=\"https:\/\/www.freelancinggig.com\/blog\/glossary\/block\/\"  data-gt-translate-attributes='[{\"attribute\":\"data-cmtooltip\", \"format\":\"html\"}]'  tabindex='0' role='link'>block<\/a>\nthem and MOVE ON. It&rsquo;s better to not find work than to work for a scammer.<\/p>\n\n\n\n<p><strong>Determinant 2 &#x2013; Nature of\nfreelancing service<\/strong><\/p>\n\n\n\n<p>The second factor to look out for is the nature of freelancing service you provide. A <a href=\"https:\/\/www.freelancinggig.com\/category\/NQ==\/graphics-and-design\">freelance graphic designer<\/a> is likely to charge quite differently than a <a href=\"https:\/\/www.freelancinggig.com\/blog\/2016\/03\/24\/5-tips-on-becoming-a-great-freelance-writer\/\">freelance content writer<\/a>; similarly, a freelance management consultant would charge differently compared to a freelance web developer. <\/p>\n\n\n\n<p>To gain an idea of how often to invoice\nfreelance work, check the ideas &#x2013; <\/p>\n\n\n\n<ol class=\"wp-block-list\"><li>Freelance\ntutor or trainer or management consultant &#x2013; charge per hour of service provided<\/li><li>Freelance\ncontent writer &#x2013; charge per number of words written and number of revisions.<\/li><li>Freelance\ncopywriter &#x2013; charge depending on the project specifications<\/li><li>Freelance\ngraphic designer &#x2013; charge depending on the requirements (for example, do they\nonly need a logo for their website, or do they also need collateral and\nillustrations to support that?) <\/li><li>Freelance\nphotographer &#x2013; charge per number of profiles and edits <\/li><li>Freelance\nweb developer &#x2013; charge according to client&#x2019;s requirements from website (is it\njust a blog? Or does it need e-commerce functionality?)<\/li><\/ol>\n\n\n\n<p>You get the point. For larger projects,\nalways use milestone-based invoicing method I mentioned previously. As for the\nmilestones, you can always decide them based on mutual benefit and interest.<\/p>\n\n\n\n<p><strong>Determinant 3 &#x2013; Order size\n(or contract value)<\/strong><\/p>\n\n\n\n<p>Finally, the third factor to consider when\ndeciding how often to invoice freelance work is the order size (or contract\nvalue). Those 2 terms (order size and contract value) dictate the total risk\nassociated with a project.<\/p>\n\n\n\n<p>As a freelancer, you can never trust a\nclient too much. I have had long-term clients who ended up scamming me for\nreasonably large amounts of money just because they likely had &#x2018;changed&#x2019; their\nmind about dealing with me.<\/p>\n\n\n\n<p>If you are an app developer, and you get a\nlarge project for a relatively complex iOS\/Android app, chances are that the\nprice will go into thousands of dollars. <\/p>\n\n\n\n<p>Do you think the client is going to pay you\n$7000 in 1 go straight after you have delivered the project?<\/p>\n\n\n\n<p>Heck no! <\/p>\n\n\n\n<p>Clients are human beings too; they may mean\nwell, but nobody (and I mean NOBODY) likes parting with their money, more so\nwhen the amount is large.<\/p>\n\n\n\n<p>We humans are selfish by nature, and we\nwill do whatever we can to further our self-interests; it&#x2019;s just how evolution\ndesigned us to be.<\/p>\n\n\n\n<p>So, what to do? How often to invoice\nfreelance work that&#x2019;s high value?<\/p>\n\n\n\n<p>Simple, follow the milestone-invoicing method!<\/p>\n\n\n\n<p>&#x2026; But I already mentioned this in point 1,\nright? <\/p>\n\n\n\n<p>Yeah, I did&hellip; BUT, in point 3 (this point\nyou are reading about right now), I urge you to <a class=\"glossaryLink\"  href=\"https:\/\/www.freelancinggig.com\/blog\/glossary\/break\/\"  data-gt-translate-attributes='[{\"attribute\":\"data-cmtooltip\", \"format\":\"html\"}]'  tabindex='0' role='link'>break<\/a> down your payments into\nmilestones EVEN IF you know the client is a long-term customer of yours.<\/p>\n\n\n\n<p>To help you get an idea, I have mentioned\nsome conditions below.<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li>Small\nproject, unknown client &#x2013; charge upfront (at least 50% of the amount), deliver\nlater (even if they scam, you still have 50% of the payment)<\/li><li>Small\nproject, known (trusted) client &#x2013; deliver first, charge RIGHT after (on a\nper-project basis)<\/li><li>Medium\nproject, unknown client &#x2013; charge advance payment, deliver after (AFTER\nreceiving the final payment)<\/li><li>Medium\nproject, known (trusted) client &#x2013; charge milestone payment, deliver (final\nproject) after <\/li><li>Large\nproject, unknown client &#x2013; charge advance payment (at least 35%), deliver after <\/li><li>Large\nproject, known (trusted) client &#x2013; charge milestone payment, deliver (final\nproject) after<\/li><\/ul>\n\n\n\n<p><em><strong>Note: advance payments are NOT the same as milestone payments; advance payments are given even before the work begins, but milestone payments are paid once a milestone of work has been reached. We are using the term &#x2018;advance payment&#x2019; for unknown clients because we aren&#x2019;t sure if they will take our milestone work and run away or not. However, for trusted clients, we already have an understanding, so it makes sense to charge milestone payments instead.<\/strong><\/em><\/p>\n\n\n\n<p>Of course, those conditions are NOT rigid;\nwe freelancers after all live to serve our clients, but the priority is to\nensure that we get paid. <\/p>\n\n\n\n<p>So, that&#x2019;s it. When you&#x2019;re wondering how\noften to invoice freelance work, just remember those three factors mentioned\nthis article. If you need any more help, feel free to leave a comment below!<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Salary and bonus are two most important components for any full-time employee. You may or may not work for money, but knowing how the remuneration &#x2026;<\/p>\n","protected":false},"author":52,"featured_media":5298,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[24],"tags":[35,1796],"class_list":["post-5295","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-freelancing","tag-freelance-work","tag-how-to-invoice-as-a-freelancer"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.5 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How Often to Invoice Freelance Work? - Developers, Designers &amp; Freelancers - FreelancingGig<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.freelancinggig.com\/blog\/2020\/03\/20\/how-often-to-invoice-freelance-work\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How Often to Invoice Freelance Work? - Developers, Designers &amp; Freelancers - FreelancingGig\" \/>\n<meta property=\"og:description\" content=\"Salary and bonus are two most important components for any full-time employee. 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