{"id":5696,"date":"2021-04-30T14:37:26","date_gmt":"2021-04-30T18:37:26","guid":{"rendered":"https:\/\/www.freelancinggig.com\/blog\/?p=5696"},"modified":"2021-04-30T14:38:10","modified_gmt":"2021-04-30T18:38:10","slug":"5-practical-tips-for-freelancers-to-get-clients-to-pay-on-time","status":"publish","type":"post","link":"https:\/\/www.freelancinggig.com\/blog\/2021\/04\/30\/5-practical-tips-for-freelancers-to-get-clients-to-pay-on-time\/","title":{"rendered":"5 Practical Tips for Freelancers to Get Clients to Pay on Time"},"content":{"rendered":"<p>Late-paying clients are a huge pain in the neck for freelancers. They turn what would have been an exciting project, into an anxiety hotbed later.<\/p>\n\n\n\n<p>When that happens, the payment predicament gets awkward. Despite that you need to strike a balance between preserving the client relationship and the urgency of meeting your essential living needs.<\/p>\n\n\n\n<p>If you&#x2019;re consistently experiencing this &#x2014; like several freelancers do &#x2014; let me share five tips to get your clients to pay you on time.<\/p>\n\n\n\n<p><strong>1. Create a rock-solid contract.<\/strong><\/p>\n\n\n\n<p>Before you begin the job, <a href=\"https:\/\/www.pandadoc.com\/freelance-contract-template\/\">draw up a clear contract<\/a> to help your clients manage your working expectations.<\/p>\n\n\n\n<p>Define the job&#x2019;s terms and conditions that you and our clients can both agree on. Include the following aspects:<\/p>\n\n\n\n<ul class=\"wp-block-list\"><li><em>Your service rates<\/em><\/li><li><em>Specific details on project scope<\/em>. This includes the word count, format, exact topics and elements, etc. For web designers, you should get a project brief to help you understand and visualize the concept. Add the maximum number of revisions clients can ask for.<\/li><li><em>Project deadline<\/em><\/li><li><em>Fees.<\/em> This also includes deposits, additional revisions (beyond the specified figure) and every other contract adjustment (we&#x2019;ll discuss this in the next section).<\/li><li><em>Payment conditions.<\/em> How long should payments for your invoice be made? Many freelancers state &#x201C;within 30 days,&#x201D; but feel free to shorten or lengthen it.<\/li><li><em>Payment modes<\/em> (we&#x2019;ll also get to this later)<\/li><li><em>Contract changes<\/em>. Indicate how much should be compensated for major project changes.<\/li><li><em>Legal actions<\/em> should clients breach any contract provision.<\/li><\/ul>\n\n\n\n<p>Review the contract with your clients before officially working on the job, and ensure you&#x2019;re on the same boat and that they sign the document.<\/p>\n\n\n\n<p>Doing this lets you refer back to the agreement if difficulties happen that will possibly <a class=\"glossaryLink\"  href=\"https:\/\/www.freelancinggig.com\/blog\/glossary\/break\/\"  data-gt-translate-attributes='[{\"attribute\":\"data-cmtooltip\", \"format\":\"html\"}]'  tabindex='0' role='link'>break<\/a> the terms and conditions.<\/p>\n\n\n\n<p><strong>2. Request upfront deposit.<\/strong><\/p>\n\n\n\n<p>Related to the fees we mentioned earlier, request your clients to deposit a specific sum of money before working.<\/p>\n\n\n\n<p>Many freelancers do that, and it&#x2019;s completely reasonable, especially when partnering with new clients.&#xA0;<\/p>\n\n\n\n<p>Asking for a deposit guarantees both parties to follow the agreement and gives a sense of security. It also shows your professionalism and seriousness about receiving proper payment.<\/p>\n\n\n\n<p>Decide on how much to charge for your upfront deposit. Asking for 30% to 50% of the estimated total payment is acceptable across many industries.<\/p>\n\n\n\n<p>Add your deposit details and payment reminders in your contracts and initial written correspondence with your clients, and refrain from commencing work before getting your deposit.<\/p>\n\n\n\n<p><strong>3. Send your invoice promptly.<\/strong><\/p>\n\n\n\n<p>Invoices remind clients that your payment is due, so send these documents according to your contract conditions. The sooner you deliver them, the faster your clients can pay you.<\/p>\n\n\n\n<p>To organize, hasten, and simplify your invoicing, leverage user-friendly invoicing tools such as <strong><em>vcita.<\/em><\/strong><\/p>\n\n\n\n<p>vcita is a comprehensive tool to process payments, send invoices, and complete several other tasks related to client and customer transactions and working relationships.<\/p>\n\n\n\n<p>For your invoicing needs, vcita has a clean dashboard where you can view and quickly find all your billing and invoices in one place.<\/p>\n\n\n\n<p>It also has customizable electronic invoice templates where you can painlessly insert your terms and conditions, taxes, payment time windows and due dates, etc.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"624\" height=\"584\" src=\"https:\/\/www.freelancinggig.com\/blog\/wp-content\/uploads\/2021\/04\/vcita-invoices.png\" alt=\"\" class=\"wp-image-5698\" srcset=\"https:\/\/www.freelancinggig.com\/blog\/wp-content\/uploads\/2021\/04\/vcita-invoices.png 624w, https:\/\/www.freelancinggig.com\/blog\/wp-content\/uploads\/2021\/04\/vcita-invoices-300x281.png 300w\" sizes=\"auto, (max-width: 624px) 100vw, 624px\"\/><\/figure>\n\n\n\n<p>If clients wish for a price quote of your services, vcita lets you design professional-looking estimates within minutes.<\/p>\n\n\n\n<p>Once your contact is a go and you&#x2019;re ready to collect payments, you can transform the digital quote into an invoice in a single click.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"624\" height=\"300\" src=\"https:\/\/www.freelancinggig.com\/blog\/wp-content\/uploads\/2021\/04\/vcita-sms.png\" alt=\"\" class=\"wp-image-5699\" srcset=\"https:\/\/www.freelancinggig.com\/blog\/wp-content\/uploads\/2021\/04\/vcita-sms.png 624w, https:\/\/www.freelancinggig.com\/blog\/wp-content\/uploads\/2021\/04\/vcita-sms-300x144.png 300w\" sizes=\"auto, (max-width: 624px) 100vw, 624px\"\/><\/figure>\n\n\n\n<p>vcita even lets you deliver your invoices via SMS if you want faster turnarounds than email.<\/p>\n\n\n\n<p>Finally, the tool automates sending reminders to your clients, eliminating uncomfortable follow-up calls.<\/p>\n\n\n\n<figure class=\"wp-block-image size-large\"><img loading=\"lazy\" decoding=\"async\" width=\"624\" height=\"457\" src=\"https:\/\/www.freelancinggig.com\/blog\/wp-content\/uploads\/2021\/04\/vcita-payments.png\" alt=\"\" class=\"wp-image-5700\" srcset=\"https:\/\/www.freelancinggig.com\/blog\/wp-content\/uploads\/2021\/04\/vcita-payments.png 624w, https:\/\/www.freelancinggig.com\/blog\/wp-content\/uploads\/2021\/04\/vcita-payments-300x220.png 300w\" sizes=\"auto, (max-width: 624px) 100vw, 624px\"\/><\/figure>\n\n\n\n<p>Next, follow these other <a href=\"https:\/\/www.vcita.com\/resources\/invoicing\/how-to-invoice-as-a-freelancer\">tips on how to invoice as a freelancer<\/a>:<\/p>\n\n\n\n<p>Decide on your invoicing frequency.<\/p>\n\n\n\n<p>Consider how often to invoice your <a class=\"glossaryLink\" href=\"https:\/\/www.freelancinggig.com\/blog\/glossary\/freelancing\/\" data-gt-translate-attributes='[{\"attribute\":\"data-cmtooltip\", \"format\":\"html\"}]' tabindex=\"0\" role=\"link\">freelancing<\/a> work for clients. This can depend on the kind of working style you both agreed on.<\/p>\n\n\n\n<p>For instance, if it&#x2019;s project-based, send off your invoice once you complete and submit your deliverables.<\/p>\n\n\n\n<p>If it&#x2019;s a regular job paid hourly, decide on the best frequency &#x2014; whether every hour, daily, etc.<\/p>\n\n\n\n<p>In both cases though, weekly or bi-weekly invoicing is a practically safe choice since this leads to more regularly incoming payments.<\/p>\n\n\n\n<p>However, you can also opt for monthly invoicing, but ensure taking this into account when handling your budget and cash flow.<\/p>\n\n\n\n<p>Remember to send your invoice promptly to give your clients ample time to prepare the payment delivery &#x2014; leading us to this next point.<\/p>\n\n\n\n<p>Specify your time window for the payment.<\/p>\n\n\n\n<p>Earlier, we stated that you should indicate in your contract your desired time window for clients to send their payments.<\/p>\n\n\n\n<p>We also saw vcita&#x2019;s straightforward functionality for indicating the due dates and enabling automated reminders. Leverage them to streamline your invoicing tasks.<\/p>\n\n\n\n<p><strong>4. Simplify your payment methods.<\/strong><\/p>\n\n\n\n<p>To further motivate your clients to pay ASAP, make it easy for them to pay you.<\/p>\n\n\n\n<p>Vague and overly complex workflows are burdensome, discouraging them to process your payment immediately.<\/p>\n\n\n\n<p>When creating your invoice, make sure your payment details and instructions are clear and easy to understand.<\/p>\n\n\n\n<p>At the onset, diversify and mention your preferred payment modes in the contract to orient your clients about it and give them several alternatives.<\/p>\n\n\n\n<p>Again, you can use vcita, which has a simple, visually appealing client portal and allows customers to pay offline, via email and SMS, on your website and Facebook page, etc.<\/p>\n\n\n\n<p>It also enables your clients to pay quickly with a single click (through customizable call-to-action buttons), accepts credit card payments, and can print out receipts.<\/p>\n\n\n\n<p>Other payment method choices include direct online bank transfers and popular peer-to-peer platforms linked with digital wallets.<\/p>\n\n\n\n<p><strong>5. <a class=\"glossaryLink\"  href=\"https:\/\/www.freelancinggig.com\/blog\/glossary\/address\/\"  data-gt-translate-attributes='[{\"attribute\":\"data-cmtooltip\", \"format\":\"html\"}]'  tabindex='0' role='link'>Address<\/a> any occurring contract changes.<\/strong><\/p>\n\n\n\n<p>Changes sometimes happen along the way in any freelancing job. You or your clients can suddenly need to prioritize something else, set off on a different project direction, and widen or curtail the contract scope.<\/p>\n\n\n\n<p>Address these modifications in your contract and what you should do when that happens (as previously discussed). The bigger the change, the higher you should charge or compensate your clients.<\/p>\n\n\n\n<p>Doing this also helps both parties to solidify the contract from the beginning, enter into the agreement more mindfully, and stick to it as much as possible until project accomplishment.<\/p>\n\n\n\n<p><strong>Ending Thoughts<\/strong><\/p>\n\n\n\n<p>Getting paid for too long can make you wonder if <a href=\"https:\/\/www.freelancinggig.com\/blog\/2020\/03\/30\/is-freelancing-better-than-full-time-jobs\/\">freelancing is better than full-time jobs<\/a>.<\/p>\n\n\n\n<p>However, it can still be highly fulfilling &#x2014; even financially speaking &#x2014; as long as you master negotiating payment agreements (among others). It all takes practice, patience, and knowing your professional worth.<\/p>\n\n\n\n<p>With these tips and your experience over time, you can navigate this stage more smoothly and increase your satisfaction in your freelancing job.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Late-paying clients are a huge pain in the neck for freelancers. They turn what would have been an exciting project, into an anxiety hotbed later. &#x2026;<\/p>\n","protected":false},"author":2,"featured_media":5557,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[24],"tags":[254,1924],"class_list":["post-5696","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-freelancing","tag-freelancers","tag-freelancers-payment"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>5 Practical Tips for Freelancers to Get Clients to Pay on Time - Developers, Designers &amp; Freelancers - FreelancingGig<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.freelancinggig.com\/blog\/2021\/04\/30\/5-practical-tips-for-freelancers-to-get-clients-to-pay-on-time\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"5 Practical Tips for Freelancers to Get Clients to Pay on Time - Developers, Designers &amp; Freelancers - FreelancingGig\" \/>\n<meta property=\"og:description\" content=\"Late-paying clients are a huge pain in the neck for freelancers. 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